Vendor Prospectus
Terms:
Paid in Full: 100% of all fees for Booths and Sponsorships are due at the time of purchase.
Cancellation: Please notify the Symposium Manager immediately. Refund Schedule: 100% through June 1st, 50% June 2nd – August 15th. After August 15th No Refund.
2024 Exhibitor Hours
Move-in:
Saturday, Sep. 14th, 12 PM – 6 PM
Sunday, Sep. 15th, 8 AM – 4 PM
Show Hours:
Sunday, Sep. 15th, 6-8 PM (Opening Reception)
Monday, Sep. 16th, 8 AM – 5 PM
Tuesday, Sep. 17th, 8 AM - 5 PM End 5 PM
Move-out:
Tuesday, Sep. 17th, 5 PM - 9 PM
Wednesday, Sep. 18th, 8 AM – 12 PM
*Hours are subject to change
There are no Learning Labs
Welcome to Indoor Environments 2024™ Radon and Vapor Intrusion Symposium, formerly the AARST International Radon and Vapor Intrusion Symposium.
Indoor Environments Association is a nonprofit professional technical organization that serves a unique role as an ANSI-AARST standard-setting body, demonstrating long-term stewardship and providing its accredited professionals with the tools and education to be leaders in the soil gas industry.
As IEA grows, the symposium also grows the range of attendees and vendors. Attendees are technicians in the field of radon and vapor intrusion measurement and remediation, states and tribes program leaders, and increasingly more environmental companies attend for training and to expand their forums. Indoor Environments 2024 is the definitive source for government agencies, advocates, educators, scientists, and companies sourcing field application-based needs seeking the leading indoor environments gathering annually.
Information for Exhibitors and Sponsors at Indoor Environments 2024™
New exhibitors and sponsors should pre-register with Indoor Environments (AARST) to purchase booth(s) and sponsorships. All booth and sponsorship selections are purchased based on a priority point system. Priority exhibitors can purchase before others. (Details below)
- Priority List (PL) Exhibitors will select all booths and Sponsor Opportunities during the advanced selection process. If a PL exhibitor has not selected during their scheduled time, they forfeit priority. MORE REGARDING THE PRIORITY LIST BELOW
- Booths and Sponsorships may be purchased by any company after the PL selection process has been completed; After, Booths and Sponsor Opportunities are first come first serve, and payment is due immediately to lock in both/all purchases.
- All Sponsorship Opportunities are offered A La Carte.
- Premium Sponsor Levels are available only to those exhibiting in person.
- Premium Sponsor Levels are achieved by accruing certain numbers of points during the purchase process. SEE THE RULES BELOW REGARDING PREMIUM SPONSORSHIP
- Points for all products are indicated throughout the selection process and in the shopping cart.
- Points tally on Vendor Dashboards in real-time.
Earn 80 points on Booth(s) and at least 1 Sponsored item = Diamond
Earn 40 points on Booth(s) and at least 1 Sponsored item = Platinum
Earn 20 points on Booth(s) and at least 1 Sponsored item = Gold
Earn 15 points on Booth(s) and at least 1 Sponsored item = Silver
Earn 10 points on Booth(s) and at least 1 Sponsored item = Bronze
- Logo Visibility: On symposium signage and website, and in the program.
- Symposium Emails: Beginning in June.
- Featured in: The Radon Reporter Issue #2.
- Sponsor Appreciation Email: One-time dedicated Symposium email sent the week before to all registered attendees, messaging includes: sponsor logo, booth # and hotlink.
- Social Media Post: One social media post across all IEA social media channels highlighting you as a sponsor (Twitter, LinkedIn, Facebook) in the two months preceding the Symposium.
Premium Sponsors also receive:
- 1 free ad in the Symposium Program: Diamond, Platinum, and Gold receive a 1 full-page ad, Silver a 1 half-page ad, Bronze a 1 quarter-page ad.
- Swag Bag insert – Premium sponsors may supply symposium management with a small branded item to be included in the bag for all attendees.
Priority List and Purchasing Has Ended
Exhibitors with 20 points or more are listed on the Priority List annually. Exhibitors with the highest number of points select first during pre-determined selection dates. To qualify for placement on the Priority List annually, exhibitors must be IEA members in good standing. Once the Priority List selection period has ended all other vendors with less than 20 points may purchase and be assigned their selections on a first come first serve basis.
Points accrued during the season will total on each “vendor dashboard”. All products have points assigned to them. Booth attendee registrations do not accumulate points. Points accrue over the 3 most recent consecutive years. The 2024 points listed below are calculated from 2023 + 2022 + 2021. If vendors have not exhibited or sponsored on any given year during the accrual period, that year is represented as “0” in their point calculation. Older points drop from the accrual formula annually.
Exhibitors are assigned a week to select
At the end of each selection period, exhibitors are assigned booth space(s) and sponsorship item(s), based on their place on the PL. Availability is updated at the start of the selection period or next week. Priority Selection period is February 19 through March 22. After March 22 all remaining booths and sponsorships are available to purchase on a first-come, first-served basis.
Choosing your booth: The booth store has options during the checkout process for 1st, 2nd, and 3rd choices for booths. Choices are ranged in rows or specific large booth numbers.