Floorplan & Pricing

The Exhibit Hall is located in the Grand Ballroom, on the first floor of the Renaissance, entering from the hotel lobby.

The entrance to the hall faces the Grand Ballroom foyer. The hotel provides all guests with a virtual tour tool Called SelfWalk. Please feel free to acquaint yourself with the hotel layout, as well as the registration area, foyers and lounges, sessions, and breakout rooms we will be using.  Check out the tours titled Lobby (look for the blue carpeting which begins the entrance into the Grand Foyer and ballroom), and Meeting Space Level 2. VIRTUAL TOUR HERE

Booths and Sponsorships are purchased and assigned according to the Priority List

Exhibitors are contacted with the selection schedule. All exhibitors not on the Priority list, may purchase once the selection weeks have passed, on a first come first serve basis. Details for the Priority List and Schedules may be found on the Prospectus page.

Floorplan

The floorplan includes a total of 51 booths: a combination of Standard booths, Island booths and  End Cap booths. The following events will take place in the hall: Opening Reception, Monday and Tuesday Breaks.

Booth Pricing

SOLD Island Booth And Camper (#1): 16′ x 20′ Island + retro camper in foyer – $9,000 – 45 POINTS 

Fee includes: No drapery unless requested, 6 x 6′ tables with 12 chairs, wastebasket, sign and 6 Free registrations, and up to 12 additional registrations for additional Booth Attendees at $595 each.

Island Booth (#2): 16′ x 20′ – $7,600 – 38 POINTS

Fee includes: No drapery unless requested, 4 x 6′ tables with 8 chairs, wastebasket, sign and 4 Free registrations, and up to 8 additional registrations for additional Booth Attendees at $595 each.

End Caps (#’s 29, 38, 47 ): 16′ W x 10′ D – $3,200 – 16 POINTS
#29 SOLD, #38 SOLD, #47 SOLD

Fee includes: Back wall draped (8′ H x 16′ W), 2 x 6′ tables with 4 chairs, wastebasket, sign and 2 Free registrations, and up to 4 additional registrations for additional Booth Attendees at $595 each.

Standard Booth: 10′ W x 8′ D $1,500 – 7.5 POINTS

Fee includes: Back wall draped (8′ H x 10′ W), 3′ H side walls draped, 1 x 6′ table draped with a white skirt, 2 chairs, sign, and wastebasket. and 1 Free registration and up to 2 additional registrations for additional Booth Attendees at $595 each.

Partner/Non-profit (4 available):  10′ W x 8′ D $1000 – POINTS – 1 per company. Fees include the same as the Standard Booth.

Please refer to all 2023 Exhibitor Rules and Guidelines. Rules must be agreed/signed and uploaded onto Vendor Dashboard with a signature before purchase(s).

Terms

100% of all fees for Booths and Sponsorships are due at the time of purchase.

Cancellation: Please notify the Symposium Manager immediately. Refund Schedule: Refund Schedule: 100% through Aug 1st, 50% Aug 2nd – Sept 15th. After Sept 15th No Refund.

Vendor Dashboard

All Exhibitors listed on the Priority List have been pre-registered to use the “Vendor Dashboard” and “Vendor Store”. Sign in to MY ACCOUNT. Set up a password to access your personal Company Dashboard and proceed to the “Vendor Store”.

Booth Attendee Registration

Register booth attendee’s free and discounted tickets through the VENDOR DASHBOARD. No codes needed. Vendors will be notified when registration opens. One attendee is FREE with each booth. Combo booths will have multiple free attendees. Booths must be purchased first before any attendee can be registered. Your Dashboard will indicate the free and discounted booth attendees allotted, based on your booth purchase(s). 

Booth Selection & Priority List

Booth selection begins at the start of the Priority List selection. All Booth and Sponsors must pay in full at the time of selection. Vendor selections of booth(s) and location(s) and any sponsorship item(s) will be assigned based on their position on the Priority List. Payment must be received to secure your selection(s). 

All Exhibitors who have not selected during the Priority List process or new vendors making selections after May 19rd, will get booth(s), location(s) and sponsorship item(s) of their choice, on a first come first serve basis..